Club Charter
At the Kenshinkan Dojo we have a clear vision of what we want to achieve and the legacy we’d like to create.
- To help create a healthy society and promote international friendship through the study of Japanese martial arts.
- To offer support and guidance to our students.
- To create a culture of care, discipline and respect that will enable the club’s members to enjoy the benefits martial arts brings in and out of the dojo.
- To work as a club to continue improving our standards, offering the very best levels of care and training for our students.
- To pass on the teachings as they are taught to us, protecting the direct transmission of our martial arts to future generations.
- To work with the local community to create a club that is fully inclusive and representative of those in the community it supports.
Key Facts Disclosure
Club Name and Identification
Our club is named the Kenshinkan Dojo but may also be referred to as The Kenshinkan Dojo UK, Kenshinkan Dojo, and other Aliases.
The Lead Instructor is Mr. Roy Bradford.
Profit Statement
Our club is not run as a commercial entity, and we use profits for the further provisions of club equipment, training and payment of out-of-pocket expenses for staff.
Legal Registration
Our club is a limited company registered in the UK unde the name Kenshinkan Dojo UK Limited.
Our registration number is 16849973
Audience
Our club provides classes for adults only.
Complaints and Disputes
Our club has a complaints procedure in place and will always strive to provide the best service to its students and associated community members. Should you have a complaint about our conduct or service please contact us at kenshinkandojouk@gmail.com and request our complaints procedure. All complaints are dealt with confidentially and are always followed up.
Instructor Insurance
Our club ensures that all instructors are fully insured. A copy of any relevant insurance documentation is available on request.
Instructor Grades
Our club ensures that all our instructors are qualified to or above the minimum standards expected of our associations, which is 1st Dan or equivalent.
First Aid Status
Our club ensures that all instructors are first aid trained to an acceptable standard and sufficient emergency equipment is present at all classes. A risk assessment and associated health and safety briefs are conducted prior to classes commencing.
Professional Association Memberships
Our club is a registered member of the Japanese Budo Association UK which can be verified by visiting www.japanesebudo-assoc.com/english-page/ and selecting Dojo information.
Our instructors are all registered in the UK with the BMABA which can be verified by visiting www.bmaba.org.uk/verify.
Fees and Charges
Our club does not have any hidden costs. All money is payable direct to our club bank accounts or in cash when due.
Our current prices are available on request.
You are not bound by any contract and may discontinue training at any time.
Independence Status
Our club is associated with professional associations to ensure our standards are some of the highest available, however we remain legally independent and are not submitted to any compulsory regulation or obligation under any of the above-named associations.
Accordingly, it is our responsibility to comply with local and national laws and regulations. There is no recourse to our representing organization in the event of any breach of law, regulation or protocol. We retain the right to an independent club and govern ourselves by best practice whether we are inside or outside the membership or affiliation of any above-named governing bodies.
Reporting our club
There is no single regulatory body for all styles of martial arts in the United Kingdom.
Accordingly, if you wish to report our club you are first asked to honour our complaints procedure which will detail how you may raise any complaints with us, and what action we will take. This complaints procedure will also detail any specific organisation that we are associated with, and instructions on making a complaint to that body.
You may report us to our Association however your complaint may not be properly investigated if you have not followed initial guidance on making a complaint as per our complaint’s procedure. If you wish to make a complaint, please contact us at kenshinkandojouk@gmail.com
Photography and Videogrophy Policy
The Kenshinkan Dojo is committed to providing a safe environment. An essential component to this commitment is to ensure that all necessary steps are taken to protect people from the inappropriate use of their images and/or videos in resource and media publications, on the internet, and elsewhere.
Accordingly, The Kenshinkan Dojo has adopted our Photography & Videography policy to enable us to clearly set expectations and controls in place to protect our members.
Publishing Images & Videos on Social Media, Websites or Marketing Material
Before images or videos are published by the club and/or any students, parents or spectators, please ensure the following:
- Written permission has been obtained from the participant.
- Images and videos must be suitable for their intended purpose and must only show participants and other club members appropriately dressed.
- Must not contain any obscene, foul or offensive behaviour and/or language.
- Where imagery or videography will be used on promotional material including websites or printed literature, specific consent will be sought from those identifiable in advance.
Videoing as a coaching aid
Video can be a legitimate coaching aid for clubs and instructors. We will ask for written consent to use video as part of your coaching programme; all videos will be stored safely and destroyed when no longer needed
Social Media Policy
The Kenshinkan Dojo understand everyone involved in martial arts must recognise that the responsibility to safeguard exists both in and out of the dojo. Instructors, assistant instructors and volunteers within Kenshinkan Dojo must take responsibility for ensuring this happens.
Kenshinkan Dojo should:
- Refrain from publishing comments about other clubs, participants or instructors and any controversial or potentially inflammatory subjects.
- Avoid hostile or harassing communications in any posts or other online communications. Harassment is any offensive conduct based on a person`s race, sex, gender identity, national origin, colour, disability, age sexual orientation, veteran status, marital status, religion or any other status identified by The Equality Act 201
- Identify all copyrighted or borrowed material with citations and links. When publishing direct paraphrased quotes, thoughts, ideas, photos or videos, give credit to the original publisher or auth
- If it maintains a website, blog, chat room, video-sharing site, bulletin board or other social media that promotes their club, should remember they are responsible for reviewing responses to online posts and resolving any concerns about the propriety of the responses before they are posted.
- If a blogger or any other online participant posts an inaccurate, accessory or negative comment about the club or anyone associated with the club, do not respond to the post and contact BMABA for guidance.
Employee or Volunteer whether full time or Part time must not:
- Use text or emails for personal conversations, sending pictures, jokes or other items of a personal nature or engage in any ‘banter’ or comments with or about children at the club.
- Use internet or web based mobile phones or other form of communications to send personal messages of a non-martial arts related nature to a child or young perso
- Respond to emails or texts from young people other than those directly related to club
- Use language that is directly (or could be misinterpreted as being) racist, sexist, derogatory, threatening, abusive or sexualised in t
- Post personal comments in relation to the management or operation of the club, association officials, instructors, children, parent/guardian or other clubs or any family members of those grou
- Delete any inappropriate text or email messages sent to you as they may form part of any subsequent investigation.
Equal Opportunities and Diversity Policy
The Kenshinkan Dojo (“the Club”) is committed to achieving a club environment which provides equality of opportunity and freedom from unlawful discrimination on the grounds of race, sex, pregnancy and maternity, marital or civil partnership status, gender reassignment, disability, religion or beliefs, age or sexual orientation. This Policy aims to remove unfair and discriminatory practices within the Club and to encourage full contribution from its diverse community. The Club is committed to actively opposing all forms of discrimination.
The Club also aims to provide a service that does not discriminate against its clients and customers in how they can access the services and goods supplied by the Club. The Club believes that all employees and clients are entitled to be treated with respect and dignity.
All personal data used in connection with this Policy shall be collected, held, and processed in accordance with the Club’s Data Protection Policy.
This Policy aims to prevent, reduce and stop all forms of unlawful discrimination in line with the Equality Act 2010 and to ensure that recruitment, promotion, training, development, assessment, teaching, gradings and other martial arts activities are completed based on capability, qualifications and attainment.
Designated Officer
Name: Mr. Roy Bradford
Phone: +44 7826 565354
Position: Chief Instructor
Discrimination is unequal or differential treatment which leads to one person being treated more or less favorably than others are, or would be, treated in the same or similar circumstances on the grounds of race, sex, pregnancy and maternity, marital or civil partnership status, gender reassignment, disability, religion or beliefs, age or sexual orientation. Discrimination may be direct or indirect and includes discrimination by perception and association.
Direct Discrimination
This occurs when a person or a policy intentionally treats a person less favorably than another on the grounds of race, sex, pregnancy and maternity, marital or civil partnership status, gender reassignment, disability, religion or beliefs, age or sexual orientation.
Indirect Discrimination
This is the application of a policy, criterion or practice which the club applies to all students or clients, but which is such that:
- It is it detrimental to a considerably larger proportion of people from the group that the person the club is applying it to represents.
- The club cannot justify the need for the application of the policy on a neutral basis; and
- The person to whom the club is applying it suffers detriment from the application of the policy.
Example: A requirement that all 1st Dan promotions must be 6ft tall if that requirement is not justified by the technical or physical requirements of the style would indirectly discriminate against students with an oriental ethnic origin, as they are less likely to be able to fulfil this requirement.
Harassment
This occurs when a person is subjected to unwanted conduct that has the purpose or effect of violating their dignity or creating an intimidating, hostile, degrading, humiliating or offensive environment.
Victimization
This occurs when a person is treated less favorably because they have bought or intend to bring proceedings, or they have given or intend to give evidence.
Unlawful Reasons for Discrimination
Sex
It is not permissible to treat a person less favorably on the grounds of sex, marital status, civil partnership, pregnancy or maternity, gender reassignment or transgender status. This applies to men, women and those undergoing or intending to undergo gender reassignment. Sexual harassment of men and women can be found to constitute sex discrimination.
Age
It is not permissible to treat a person less favorably because of their age. This applies to people of all ages.
Disability
It is not permissible to treat a disabled person less favorably than a non-disabled person. Reasonable adjustments must be made to give the disabled person as much access to any services and classes, including the opportunity to grade or to be promoted as a non-disabled person or with such reasonable adaptions to provide parity.
Race
It is not permissible to treat a person less favorably because of their race, the colour of their skin, their nationality or their ethnic origin.
Sexual Orientation
It is not permissible to treat a person less favorably because of their sexual orientation. For example, a club cannot refuse to teach a person because s/he is homosexual, heterosexual or bisexual.
Religion or Belief
It is not permissible to treat a person less favorably because of their religious beliefs or their religion or their lack of any religion or belief.
Reasonable Adjustments
The Club has a duty to make reasonable adjustments to facilitate the teaching of a disabled person. If a student has a disability and feels that any such adjustments could be made by The Club, they should contact the Designated Officer.
Responsibility for the Implementation of this Policy
All instructors, assistant instructors and volunteers of The Club are required to act in a way that does not subject any other students, volunteers or instructors to direct or indirect discrimination, harassment or victimization on the grounds of their race, sex, pregnancy or maternity, marital or civil partnership status, gender reassignment, disability, religion or beliefs, age or sexual orientation.
The co-operation of all students and instructors is essential for the success of this Policy. Senior belts are expected to follow this Policy and to try to ensure that all lower grades, volunteers and starters do the same.
Students and clients may be held independently and individually liable for their discriminatory acts by The Club and in some circumstances their right to train may be revoked.
The Club takes responsibility for achieving the objectives of this Policy, and endeavors to ensure compliance with relevant Legislation and Codes of Practice.
Acting on Discriminatory Behavior
In the event that a student is the subject or perpetrator of, or witness to, discriminatory behavior, please refer to the Club Equality Officer.
Advice and Support on Discrimination
Students may contact their club or association if access to such an individual is possible.
Privacy Policy
This Privacy Policy outlines how the Kenshinkan Dojo (“We”, “Us”, “Our”) handle personal data in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679. We are committed to protecting your privacy, maintaining your trust and confidence, and preserving your rights and freedoms by handling your data responsibly.
What Information We Collect
We collect various types of personal data, including:
- Personal identifiers such as name, date of birth, gender
- Contact details like address, phone number, email address
- Health data, required to ensure your safety while participating in our activities
- Images or video footage for promotional or safety purposes
- Payment details, if you are purchasing from our club
How We Use Your Data
We use your data to:
- Register you as a member and administer your membership
- Communicate with you regarding club events, updates, and other relevant information
- Ensure your safety during club activities
- Process payments and for financial audit purposes
- Promote our club, only with your explicit consent
Lawful Basis for Processing
Our lawful bases for processing your personal data include:
- Performance of a contract with you
- Compliance with a legal obligation
- Protection of your vital interests
- Consent, where we have obtained your explicit consent
Sharing Your Data
We do not share, sell, or distribute your data to third parties unless required by law or necessary to fulfill our contractual obligations to you. In such cases, we ensure all third parties respect your personal data and comply with all relevant data protection laws.
Your Rights
As a data subject, you have the following rights under the GDPR:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling
Please contact us if you wish to exercise any of these rights.
Data Retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for. To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process your personal data, and whether we can achieve those purposes through other means.
Data Security
We are committed to ensuring your data is secure. We have put in place appropriate physical, electronic, and managerial procedures to safeguard the information we collect.
Changes to this Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes.
Contact Us
If you have any questions about this Privacy Policy or your rights under it, please contact us at
Name: Mr. Roy Bradford
Phone: +44 7826 565354
Position: Chief Instructor
